faculty and staff mailboxes will soon transition to the O365 cloud environment.
OIT is working with divisions and
colleges across campus to migrate OIT-supported faculty and staff email mailboxes
to the Microsoft Office 365 cloud environment. Hosting email in the cloud
offers many benefits including business continuity, infrastructure cost
savings, real time updates without system downtime, and email accessibility
anywhere with an internet connection.
Migrating to O365 is a project that
OIT has been working towards for over a year. OIT migrated their own mailboxes
to the cloud in the fall of 2019.
“If we’re going to ask the campus community
to make a change – we’re going to be the first to experience that change,” said
Deputy CIO Mike Shelton. “We’ve performed testing within our own organization,
as well as several pilot groups across campus. I’ve been
very pleased with how smooth the testing has been. We’ve really
experienced minimal issues thanks to extensive planning and testing by our OIT
The Honors College, Registrar’s
Office and some mailboxes from the College of Arts and Sciences were moved to
the O365 cloud environment earlier this month. The School of Social Work and
College of Education are the next groups to be migrated.
“Our current focus is to migrate all colleges
this spring before many faculty members leave campus for the summer,” said Meagan
Bennett, OIT director of customer relations. “We’ll shift our focus to more
operational entities in the summer months.”
Colleges and divisions will be
notified of their migration at least two weeks before their mailboxes will be
migrated. The mailbox migration itself requires no action from the mailbox
owner. After a mailbox is migrated, individuals will need to reconfigure their
email settings on mobile devices, and login to Outlook on desktops.
To prepare for email migration, OIT
encourages faculty and staff to upgrade the Office software on their computers
to the latest version, Office ProPlus. By upgrading Microsoft Office to
ProPlus, users can ensure they receive real-time software updates from
Microsoft. ProPlus allows Microsoft to push updates as they become available
directly to the machine, no future manual Microsoft Office updates required.
UA faculty and staff can login to the
Microsoft Office portal, portal.office.com, with their email@example.com email address and myBama password to download Microsoft
“Having desktop software up to date
will speed up the migration process,” said Shelton. “We have an aggressive
timeline to migrate all OIT-supported mailboxes to the cloud to ensure a consistent
experience for the campus community with all mailboxes being housed on one
FA Email Addresses
A separate project is in motion to
unify the Finance and Operations email platform with the University’s
email platform in the Microsoft Office 365 cloud environment.
“Having a unified email platform is
going to bring many benefits,” said Shelton. “This will create a more efficient
and seamless user experience across Finance and Operations and the remainder of
the campus community.”
Individuals in Finance and Operations
will be notified directly in advance of any mailbox migration.
We’re Here to Help
Additional details about the mailbox
migration project, Office ProPlus, and step-by-step instructions for software
installation are available on the OIT