Non-retirement departures
- Faculty — For faculty voluntary separation, access to email accounts will be removed 120 days after separation. Faculty with a legitimate email access business need that may affect University operations and/or students may request continued access for a specific time period. This request must be approved in advance by the Associate Provost for Faculty Affairs or their designee.
- Staff — For staff voluntary separation, account access will be removed the day after separation.
Retirees (effective Feb. 1, 2022)
- Faculty — User email account access will continue with a retiree designation placed in the address of any outgoing messages (e.g., username@retiree.ua.edu).
- Staff — User email accounts will be discontinued one day after date of retirement. Staff retirees with a legitimate email business need that may affect University operations and/or students may request, with advanced approval at the direction of Human Resources, that access be continued for a specific time period.
- Faculty or staff retirees who remain on or return to the University payroll and/or have a legitimate business need affecting their participation in research, University operations or academic programs may request exclusion from the email alias for a specific time period. This request must be approved in advance by the Associate Provost for Faculty Affairs (or designee) or appropriate associate vice president for staff.
Previous Retirees (prior to Feb. 1, 2022) Using University Email Accounts
- All current faculty and staff retiree @ua.edu email addresses currently in use will be changed to username@retiree.ua.edu. Microsoft multi-factor authentication will continue to be required to access the account.