OIT provides many backup and cloud storage options for UA students, faculty and staff.
What is cloud storage?
Cloud storage is a service where data is remotely maintained, managed and backed-up. By storing files in the cloud, they can be readily retrieved through an internet connection. OIT recommends storing files in the cloud to have fast, and secure, access to files. UA students, faculty and staff have access to a variety of cloud storage solutions. Review each below and learn best practices of what content to store where.
|Service Name||Storage Amount||Eligibility|
|OneDrive||5 TB||Students, Faculty, Staff|
|Box||Currently Unlimited!||Students, Faculty, Staff|
|Google Drive||15 GB||Students|
OneDrive offers secure cloud storage that allows students, faculty and staff to seamlessly collaborate and access files from anywhere with an internet connection. Along with all O365 apps, OneDrive offers mobile apps to view, edit, create and share content on the go. OneDrive helps you stay connected no matter where you are. Students, faculty and staff can store up to 5TB of data in Microsoft OneDrive. Because of this high storage amount, OneDrive is a good solution for archiving files. Sensitive data, including HIPAA data can be stored in OneDrive. All O365 data, including OneDrive, is stored on US-based servers. To access your OneDrive account, visit portal.office.com.
Each student, faculty and staff receives 5 TB in their own OneDrive, and each Microsoft Team receives 5 TB of shared storage. When migrating files from Box to OneDrive, keep your own files in your OneDrive, and shared files can be stored in your Team OneDrive.
Microsoft offers a Box to OneDrive migration guide if you are interested in moving files from Box to OneDrive.
Box is encrypted, secure cloud storage provided by Box.com. Box is an easy-to-use, safe way to store and share files with colleagues at and outside of UA. Box can be used to store sensitive data, including HIPAA data. All Box servers are US-based. Box offers mobile apps to view, edit, create and share content on the go. Current students, faculty and staff can store up to 500GB of data in Box. OIT does not recommend Box as an archive solution. To access your Box account, visit box.ua.edu.
With a Crimson email account, students receive 15 GB of Google Drive storage. To share files via Google Drive, a Google account is required. Google Drive is a good solution to share documents to collaborate with fellow students, but not recommended for collaborating with faculty and staff. To access your Google Drive account, visit google.com/drive.
OIT Security provides a data classification chart. Review the chart to ensure your sensitive information is stored appropriately.