OneDrive offers secure cloud storage that allows students, faculty and staff to seamlessly collaborate and access files from anywhere with an internet connection. Along with all O365 apps, OneDrive offers mobile apps to view, edit, create and share content on the go. OneDrive is ideal for sharing content and files with others at UA.
OneDrive can be used to store sensitive data, including HIPAA data as the University has a Health Insurance Portability and Accountability Act Business Associate Agreement (HIPAA BAA) with Microsoft to allow use for Protected Health Information.
With OneDrive installed, users can sync files between a computer and the cloud, securing access to files from anywhere – your computer, your mobile device, and even through the OneDrive website. If you make a change to a file in one place, the change is reflected anywhere you use OneDrive. Note – when accessing files on the web, you’ll notice the file name begins with bama365-my.sharepoint. This reflects your UA enterprise account.
Students, faculty and staff can store up to 5TB of data in Microsoft OneDrive, and each Microsoft Team also receives 5 TB of shared storage. Because of this high storage amount, OneDrive is a good solution for archiving files. Sensitive data, including HIPAA data can be stored in OneDrive. All O365 data, including OneDrive, is stored on US-based servers.
There are multiple ways to initiate sharing in OneDrive. Below are a few options.
OIT regularly offers live webinar trainings on using Microsoft OneDrive. Visit our Events calendar to see OIT-hosted sessions. Microsoft offers guides on their website, and the UA LMS offers OneDrive training. Additionally, Microsoft offers a OneDrive Quick Guide for students, educators and researchers.
Microsoft OneDrive is available for all UA students, faculty and staff, and it can be used online or in desktop and mobile apps.
Visit onedrive.com to log in, access, upload and download files from the web. Sign in with your myBamausername@ua.edu or Crimson email address and myBama password.
Users can install the OneDrive desktop app for full OneDrive functionality. Log into office.com with your myBamausername@ua.edu or Crimson email address and myBama password. Click Install Office to download the full O365 suite of tools. We have a step-by-step guide with more details.
To download OneDrive on your mobile device, visit your device’s app store and install the Microsoft OneDrive app. Once downloaded, login with your myBama email address and password.
Can students use OneDrive?
Yes! Students have access to OneDrive with their Microsoft Office 365 account.
Who can I share OneDrive files with?
You can share your files with anyone. Remember to always share files with specific individuals, never with “everyone” or the “public” and that once a file is shared with someone and they download it to their device, they can share it with others.
Who can see/access my OneDrive files?
By default all files are only accessible by you, the owner, until you share them. It is a good idea to review any sharing or permissions you have given on your OneDrive files at the beginning of each semester.
Where is my data housed?
Data in OneDrive is housed on Microsoft’s cloud infrastructure in the US.
What happens to my files in OneDrive after I graduate or leave the University?
Access to OneDrive will expire shortly after your departure from UA. Any personal files you wish to keep should be moved to a personal cloud storage account.
Can I move files from Box to OneDrive if I want OneDrive to be my main storage location?
Microsoft offers a Box to OneDrive migration guide if you are interested in moving files from Box to OneDrive. When migrating files from Box to OneDrive, keep your own files in your OneDrive, and shared files can be stored in your Team OneDrive.
Office 365 is provided free of charge to currently enrolled students, faculty and staff. When departing the University, staff will lose access to Office 365 one day after departure, faculty will lose access six months after departure, and students will lose access one semester after departure.
This software is licensed for use on University-owned and personal machines and devices.
Software obtained through the Office 365 Education plan has the same features and functions as other versions of Office and can be used offline; however, users must connect to the Internet once every 30 days to verify they are still eligible for the program. Upon graduation, separation, retirement or otherwise exiting the University, subscriptions will end. Office 365 Education is provided as a benefit of the University’s Microsoft Campus Agreement.
OIT supports the installation of Office 365; however, OIT does not offer support for individual applications. To see application tutorials and answers to frequently asked questions, please visit Microsoft’s website.