Welcome back students! Check your email!

In case you missed it, OIT migrated student Crimson email from Google to Microsoft O365. Students should regularly check their Crimson email to stay connected and receive campus news. Below are 4 ways students can access email.

  1. Log into myBama.ua.edu and click the Crimson Email link
  2. Visit mail.crimson.ua.edu
  3. Add your account to the Outlook desktop app
  4. Add your account to the Outlook mobile app

The OIT website has email best practices and step-by-step video guides for accessing email at oit.ua.edu/crimson. If you experience any issues accessing your Crimson email account, please reset your myBama password at myBama.ua.edu, then log in again.

Listserv Upgrade – Aug. 15

Listserv will undergo a system upgrade Sunday, August 15 at 6:00 am. The Listserv web interface will be unavailable for 1 hour while the upgrade is performed. Any messages sent during the maintenance window will be put in a queue and will be sent once the upgrade is complete at 7:00 am.

This upgrade brings an updated look to the Listserv web interface. Our team will be updating instructions for managing a Listserv through the updated interface.

listserv upgrade

Returning to campus? Update your computer!

In the coming weeks many faculty members may be returning to campus for the first time in months. OIT recommends that returning faculty perform updates to their University-owned computers before returning to campus. Updated computers are secure computers. Plus, by performing updates before coming to campus, you can be sure your computer is ready for #FirstDayUA!

Update Windows

Windows operating systems can be updated by first connecting to the campus Virtual Private Network (VPN) through the Cisco AnyConnect application. Instructions for connecting to VPN are available on the OIT website.

Once connected to the VPN, search for “check for updates” in the search area. The network will recognize your machine and begin to perform system updates. OIT recommends that you leave your computer on and connected to the VPN overnight to allow for updates. Restart your computer once updates are completed, then check for updates again. Repeat this process as needed, several rounds of updates may be available for machines that have not been connected to the campus network in a while.

Update Mac OS

Mac operating systems can be updated by visiting System Preferences > Software Update. Only update to the latest version of your installed OS. Please wait until tech support is available to assist you in updating to Big Sur as updates must first be performed to antivirus software.

*Please note, only supported operating systems are permitted on the campus network. Check the OIT website for a list of supported systems.

Update Applications

Software applications and web browsers should also be updated to the latest version. Open each application or browser and check for updates.

  • Internet Browsers (Chrome, Firefox, Safari, Edge, etc.)
  • Adobe Creative Cloud/Adobe Acrobat DC
  • Office 365

Blackboard Learn Unavailable Aug. 5 – 13

Blackboard Learn and certain tools accessed through Blackboard Learn (Panopto, Collaborate, and Turnitin) will be unavailable from Aug. 5 until Aug. 13 for a database migration and upgrade. This move will help provide a more stable, scalable, secure, and updated Blackboard Learn experience for UA users.

More information is available on the CIT website.

Blackboard Learn Upgrade Aug 5-13

Microsoft to Retire Skype for Business Online

Microsoft is retiring Skype for Business Online on July 31. Skype functionality has been fully integrated into Microsoft Teams. After July 31, if someone attempts to use Skype for Business Online for calls, chats or for scheduling new meetings, they will be redirected to Microsoft Teams.

Access to Crimson Google Drive Will End May 2022

After the Spring 2022 semester, Google Drive will no longer be available to UA students and alumni with Crimson Google accounts.

Current UA students with a Crimson Google account (students enrolled before May 2021) should move all Google Drive content to Microsoft OneDrive. Alumni and former students should export content to a personal storage space.

Faculty and staff who share content with students using Google Drive should also transition to use OneDrive.

This project is a function of OIT’s initiative to consolidate redundant email and cloud storage environments at UA. One major step in this project was completed by migrating Crimson email accounts from Google to Microsoft O365. Coincidentally, Google will be limiting available storage space for Google for Education customers in 2022, further accelerating the need to move away from the Google platform.

See more information, and step-by-step guides for moving content, on the OIT website.

Check Junk Folder Regularly

Some “good” mail may be intentional delivered to your junk folder, and some junk may be delivered to your inbox. By labeling messages as “junk” and “not junk” users can train their mailbox to recognize what’s junk and what isn’t.

myBama, Banner and Other Services Unavailable Sunday, July 11

OIT will install the quarterly Oracle patch on Sunday, July 11, from 4:00 a.m. until 10:00 a.m. The following services will be unavailable during the installation period: Appworx, BITPRD, Banner, CEME, CENSUS, Crystal Report Server, Degree Works, myBama, OIRA, PCR360 and SiteFile. If you have any questions or concerns, contact the IT Service Desk at 205-348-5555 or itsd@ua.edu.

Flipgrid to Replace VoiceThread

Flipgrid is available to UA students, faculty and staff. Flipgrid offers a modern, fun and accessible video discussion option for UA instructors and students, ideal for engaging students asynchronously.

By using Flipgrid, instructors can increase feelings of social connections and community among students while providing students with the opportunity to develop their voices. All UA students, faculty and staff have access to Flipgrid through UA’s Microsoft license agreement.

Flipgrid can be embedded in a Blackboard Learn course or viewed from a browser or the Flipgrid app, which is available on mobile devices. Instructors can create welcome videos with the tool, and students can use it for presentations. Instructors can create Flipgrid assignments and allow students to…

  • Verbalize their thinking process
  • Create and deliver short how-to videos
  • Create or participate in a digital video scavenger hunt
  • Verbalize goals or reflect
  • Provide digital or oral reading responses
  • Collaborate on projects
  • Provide feedback through peer reviews
  • Summarize and highlight student work or discussions
  • Plus, so much more!

Get started with Flipgrid at flipgrid.com. Click the Educator Sign up button and choose to login with a Microsoft O365 account. Enter your myBamausername@ua.edu email address, or Crimson email address, and password to sign in. More information and guides for using Flipgrid is available on the CIT website.

UA is transitioning to Flipgrid as our video discussion and collaboration tool. Effective for the Fall 2021 semester, VoiceThread will no longer be available to UA students, faculty and staff. If you previously used VoiceThread for recorded lectures, you can export that content and upload into Panopto, then share it as a link in Flipgrid. We have step-by-step instructions on how to export VoiceThread content on the CIT website.

Blackboard Clean Up

Beginning July 15, the Center for Instructional Technology will remove old course content from the Blackboard Learn system. This is accordance with UA’s LMS Course Retention Policy, which states that materials more than two years old will be removed from the system. Students and instructors should save any materials they wish to keep.

How to Back Up Blackboard Content – Students
At the end of each semester, students should save anything they may want to keep. Courses will be made unavailable according to the LMS retention policy but can also be made unavailable by the instructor any time after a course is completed. Visit the CIT website for guidance on how students can back up Blackboard content.

How to Back Up Blackboard Content – Instructors
Instructors have several options for backing up content or copying content into another course. More information about each of these options is available on the CIT website.

If you have any questions or concerns, please contact CIT at 205-348-3532 or cit@ua.edu.