Available Tools with No Restriction:
- Microsoft Copilot with Data Protection
- Microsoft 365 Copilot
- Adobe Firefly
- Azure OpenAI Service
Pending Review:
- Box AI
- Zoom AI
- Otter.ai
- Jira AI
Prohibited Tools:
- Read.ai
Q: What if the AI tool I wish to use is not something that is purchased, such as the free version of ChatGPT or Gemini?
A: The University of Alabama has approved use of Microsoft Copilot with Data Protection, which is built on Open AI technology but offers data protection for UA users. Even free software requires advance review and consideration. First, individual users do not have signature authority to bind the institution to the terms and conditions that must be accepted prior to use or download. Secondly, UA users must not disclose UA Sensitive or Restricted/PHI information to a third party without an agreement protecting this information. For use of AI tools or systems for official UA purposes, even if they are free of charge, please submit a request through UA IT.
When using AI tools, be sure to adhere to OIT’s AI Minimum Security Standard.