Crimson Google Account Service Ends May 2022
After the Spring 2022 semester, Crimson Google accounts will no longer be available to UA students and alumni.
Crimson Google accounts were offered to UA students enrolled between May 2009 and May 2021. In May 2021, Microsoft became the email service provider for UA students. All students who first enrolled in courses in May 2021 or later do not have Crimson Google accounts and are not impacted by this change.
If you use your Crimson Google account as a sign in to third-party websites and applications, you will need to change how you access those accounts.
Act to keep content!
Unlike the May 2021 email migration, OIT will not be migrating Google Drive content for students and alumni. Individuals are responsible for exporting or migrating all content they wish to keep. All content remaining in Crimson Google accounts will be deleted on May 16, 2022.
Current UA students enrolled before May 2021 should migrate content to Microsoft OneDrive.
Alumni and former students should export content to a personal storage platform. Microsoft offers a discounted Microsoft 365 subscription to UA graduates; visit the Microsoft 365 website for more information.
Make the Switch to OneDrive
Individuals have 3 options for migrating content. Mover is the recommended tool for migrating content. Google Takeout is another option that can be used to export all Google content. Another option is to simply download content from Google Drive and upload to OneDrive or another cloud storage platform.
External Accounts Associated with Crimson Google Accounts
We understand students and alumni may be using Crimson Google accounts to authenticate to third-party websites and accounts external to UA. If you use your Crimson Google account as a sign in to third-party websites and applications, you will need to change how you access those accounts.
OIT recommends you use a personal email address or use your Crimson email address and a secure password.
Frequently Asked Questions
Why is this happening?
Google announced a substantial change to its service offering. Google will end its current unlimited storage for the academic community in July 2022. When the Office of Information Technology (OIT) at UA was notified of this change, the OIT team worked proactively to find another solution for student email and cloud storage. In May 2021 OIT moved all current and active alumni email accounts from Google to Microsoft. OIT also began creating all new student accounts in Microsoft.
What Google apps does this include?
Effective May 16, 2022 all content associated with Crimson Google accounts will be deleted. This includes Google Calendar, Google Photos, Google Docs, Google Slides, etc.
What if I don’t move my content?
All content stored on Crimson Google accounts will be deleted on May 16, 2022.
Where should I move my content?
Current students should move content to OneDrive. UA alumni and former students should export content and store it in a personal storage space. View the links above for options on migrating or exporting content. Microsoft offers a discounted 365 subscription to UA graduates; check out the Microsoft O365 website for more information.
If I use the tools above, what gets moved?
Files that you own will be moved. Files that are shared with you, but you do not own, will not be moved.
What about file collaboration? Do I need to re-share files in OneDrive?
Yes, once you have migrated or uploaded your content to OneDrive you may then share content with necessary individuals.
Can I access content on OneDrive after I graduate?
OneDrive is offered to current UA students, faculty and staff. Upon graduation or separation from the University, students have 30 days to export content from their UA OneDrive account and save it in another location. Service continues for students who are graduating but pursuing an additional degree at UA.
Why can’t alumni continue to use this service?
Only current students, faculty and staff are licensed to use services through UA’s software license agreements.
How do I move content from Google Drive to Microsoft OneDrive?
There are several options available for moving content from Google Drive to Microsoft OneDrive. The simplest option is to download all content from Google Drive and upload to OneDrive. Helpful resources are available above.
Can I move content to Box?
Sure. Box is another cloud storage platform available to current UA students, faculty and staff; however, OneDrive is the recommended storage platform.
Is Box going away?
No, the University has an active license agreement with Box. Box is an integral tool for many UA faculty, staff and students; however, OneDrive is the recommended solution. Because email is hosted in Microsoft 365, using OneDrive is the easiest cloud storage tool to use as it is built-in with the apps you know and love like Teams, Outlook, Word, PowerPoint and Excel.