Microsoft Campus Agreement

The Microsoft Campus Agreement provides licenses for specific Microsoft products for participating departments. Software licensing and maintenance are combined into an annual subscription program allowing participants to keep the selected products and applications updated.

• Microsoft Office Enterprise for Windows and Mac
• Microsoft Windows Operating System upgrade/downgrade (full license required)
• Microsoft Visual Studio .NET Professional
• Microsoft Core Client Access License (CAL) Suite for Windows Server, Exchange Server Standard CAL (formerly known as Exchange Server CAL), Office SharePoint Server Standard CAL (formerly known as SharePoint Portal Server CAL), System Center Configuration Manager Client Management License
• SQL Server CAL

Licensing Information & Restrictions

The annual license is for any version (i.e. rights to upgrade and downgrade) of the software packages offered for all University-owned computers, including computer labs, except for certain specifically excluded departments and employees (see Eligibility section). Orders are placed annually based on the number of full-time equivalent employees, including graduate and undergraduate student employees, in each department. For counting purposes, a department is defined as a Banner Organization. Any new faculty or staff added during the year are automatically licensed for the current subscription year. Each subscription year runs from May 1 through April 30.

The license agreement allows the installation of any version of Microsoft Windows on a computer already running any other fully-licensed version of Windows or another qualifying operating system. For a list of qualifying operating systems, please contact OIT Software Licensing. The agreement does not allow installation of Windows on a computer that was purchased without a Windows or other qualifying operating system license (i.e. upgrade rights only for Windows operating system).

Use of Campus Agreement software signifies a department’s acknowledgement and agreement to adhere to and comply with the terms and conditions of the program, the current enrollment, and the Master Agreement entered into and by Microsoft Licensing, GP and The University of Alabama on May 1, 2006.

Additional details regarding the Microsoft Campus Agreement Program can be found by visiting the Microsoft license site or the Microsoft Enrollment for Education Solutions License Guide. For information on terms and conditions specific to The University of Alabama, contact OIT Software Licensing.

System Requirements/Platforms

Microsoft Windows, Macintosh

Cost

Participation in the Microsoft Campus Agreement is provided to departments at no charge.  Departments may be requested to provide certain information required for the annual renewal.

Eligibility

Most University-owned computers are included in the license agreement, including faculty and staff office computers, computers in labs, department-owned laptops, and all other department-owned or leased computers on campus.  Certain departments or employees have been specifically excluded from the Agreement because the departments do not use University-owned computers or the employees are considered “non-knowledge workers,” such as maintenance and grounds keeping staff.  These types of employees may be excluded if and only if they do not use institutional computers in the performance of job duties.

Faculty, graduate assistants employed by the University, and staff members covered under the Campus Agreement may get Microsoft Office desktop PC programs to use on personally-owned computers for work and personal use at a nominal cost through the Microsoft Home Use Program.

Student-owned computers are not included under the Campus Agreement or Home Use Program. Students should visit the University Supply Store to obtain student versions of Microsoft products.

Obtaining Software

For installation, contact the technical support group for your area. If your technical support is provided by OIT or you do not know who your technical support group is, please email your request to the IT Service Desk.

Microsoft products not covered under the Campus Agreement can be purchased under the Microsoft Select Agreement.